Employee Perceptions of the Effectiveness of Records Management at the West Sumatra Provincial Food Agency

Persepsi Pegawai Tentang Efektivitas Pengelolaan Kearsipan di Dinas Pangan Provinsi Sumatera Barat

Abstract

This study was motivated by the ineffective management of archives at the West Sumatra Provincial Food Agency. The purpose of this study was to obtain information about employees' perceptions of (1) archive distribution, (2) archive storage, (3) archive maintenance, (4) archive reduction, and (5) archive creation at the West Sumatra Provincial Food Agency. The research questions in this study are: How effective are (1) archive distribution, (2) archive storage, (3) archive maintenance, (4) archive reduction, and (5) archive creation? This study is a descriptive study using quantitative research methods. The research subjects were employees at the West Sumatra Provincial Food Agency, with a population of 87 people and a sample size determined using the Slovin formula with a 10% margin of error. Sampling was conducted using simple random sampling techniques, with a total of 50 people. The data collection tool used a Likert scale questionnaire that had been tested for validity and reliability, and the results of the test showed that the questionnaire was valid and reliable. The data was then processed using the mean formula. The results showed that employees' perceptions of the effectiveness of records management at the West Sumatra Provincial Food Agency were as follows: (1) Archive distribution, with an average score of 4.20, was categorized as effective; (2) Archive storage, with an average score of 4.28, was categorized as effective; (3) Archive maintenance with an average score of 4.05, which is in the effective category, (4) Archive reduction with an average score of 4.03, which is in the effective category, (5) Archive creation with an average score of 4.34, which is in the effective category. This study concludes that employees' perceptions of the effectiveness of records management at the West Sumatra Provincial Food Agency have been implemented effectively with an average score of 4.18.